Colleges Registrar - Project based

Position Summary:

The College Registrar plays a key role in ensuring the efficient operation of the Registrar's Office. This position is responsible for the development and management of the academic schedule, overseeing room assignments, issuing transcripts, and maintaining academic documentation. The Registrar will also provide registration services, generate statistical reports, and support the academic and administrative needs of the institution.

Essential Job Functions:

• Schedule Management: Coordinate the preparation, modification, and distribution of the master academic schedule. Work closely with faculty managers, the Registrar, and the Executive Director to ensure alignment and accuracy.
• Exam Scheduling: Develop and publish the final exam schedule in accordance with institutional guidelines.
• Graduation Preparation: Conduct graduation audits, prepare necessary documentation, and assist with commencement planning and execution.
• Reporting: Prepare and present summary reports on enrollment statistics, room assignments, faculty usage, and other relevant data.
• Grading Process: Oversee the end-of-semester grading process, including grade collection, processing, and data entry.
• Document Management: Issue transcripts, review and issue graduation certificates, and maintain up-to-date academic records.
• Administrative Support: Assist the Registrar with day-to-day operations and take on administrative responsibilities in the Registrar’s absence.
• SIS management: Use SIS system to update student information, student status and class registration.

• Proficiency in English (written and oral).
• Demonstrated ability to write reports, business correspondence, and assist in creating procedure manuals.
• Effective presentation skills and the ability to respond to inquiries from administrators, employees, and the public.
• Strong interpersonal skills with the ability to establish and maintain effective working relationships.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Experience in configuring and managing SIS system.
• Very good computer skills and very strong experience in MS Excel.

Computer or management related field